As the Group Leader, it is your responsibility to arrange the payments to the supplier directly. However, here at GroupTools, we give you an easy way to track those payments that have been made.
When you are on the “Event Overview” Page, at the top right side of the page you will see a box labeled “Supplier Payments”. This box will show you the total amount paid to the supplier compared to the total amount owed to the supplier.
When you make a payment to the supplier, simply click the plus sign in that box and you will be prompted choose the supplier in a drop down box, enter the date of the payment (will default to today’s date), the payment type, the amount, and also any notes that you would like to enter for this payment (optional).
Once you have entered all the information requested, click “Record Payment” at the bottom and it will add to the total paid to the supplier for you in the box.